Everything a play cafe actually needs.
Sundae replaces the booking tool, the POS, the waiver app, the membership spreadsheet, and the cleaning checklist binder. All stitched together, all aware of each other.
Online booking
- Open play with window-based capacity (any time within open hours)
- Party booking wizard with birthday-based date picker
- Named events — single occurrence or recurring class series
- Adult tickets supported on events (paint nights, classes)
- Per-product booking horizon — let parties book 9 months out, open play 30 days
Parties done right
- 10% deposit at booking, balance + extras settled at close-out
- Shareable waiver invite link parents can text or post to Facebook
- Walk-in waiver capture for guests who didn't pre-sign
- Add cafe drinks, balloons, or socks to a party tab during the event
- One-click "charge balance" to the saved card from deposit
Cafe POS
- Touch-grid item picker with modifier groups (size, milk, syrups)
- Phone-based member lookup with perk balance shown live
- Apply coffee/snack perks at the POS with per-kid attribution
- Voids + refunds gated by manager PIN
- Daily sales report with category + payment method breakdowns
Memberships
- Recurring billing via Stripe with optional free trial
- Per-tier coffee + per-kid snack monthly benefits
- Snapshot pricing — existing members grandfathered when you raise rates
- Self-serve sign-up + cancel from the parent portal
- Trial-offer email automatically sent to first-time families
Daily tasks
- Opening, midday, closing checklists with per-time-of-day reminders
- Weekly anchored tasks ("Monday party setup")
- Photo proof on critical items (Rocky cleaning, bathroom checks)
- Critical-task badges + daily-summary email to the owner
- Built to replace Jolt — preloaded with ~110 example tasks
The Scoop
- Day overview with peak utilization stat
- Visual timeline showing parties + open-play capacity flux
- Click any 30-min block to see who's playing
- Navigate any past or upcoming day
- Public to all staff — no admin permissions needed
Check-in
- Today's bookings in chronological order with one-tap check-in
- Inline party check-in: signed guests + walk-in waiver capture
- Quick search by name, phone, or kid
- Walk-in booking modal with household typeahead
- Cafe pre-orders surface as a "make now" banner once a family arrives
Auth + access
- Google SSO with per-tenant auto-provisioning (just add to your Google Workspace)
- Manager PIN step-up for voids, refunds, and other sensitive actions
- Role-based permissions: owner, admin, staff
- Magic-link sign-in for parents — no passwords to remember